Gmail SMTP Server Settings – Learn More..

You may wish to synchronize your Gmail account with your Microsoft Outlook for many reasons. Well, synchronization is not a difficult, but yes it can be in the absence of proper, step-by-step instructions. Considering this, I’ve brought you a free Gmail support and Microsoft Outlook support guide that will help you easily sync Gmail with Microsoft Outlook.


In order for your Gmail account to sync with Microsoft Outlook, the IMAP server should be enabled. To permit IMAP, open your internet browser and log directly into your Gmail account. Click on the Options button on the extreme top right corner from the screen and choose Mail Settings through the drop-down list. When in the gmail pop3 settings, click on the Forwarding and POP/IMAP link.

You will notice that POP is enabled and IMAP is disabled automatically. Now point your mouse to click on the Enable IMAP button. When done, click on the Save Changes button. Exit your Gmail account and close the internet browser window. Open Microsoft Outlook, click on the Tools menu, then select Account Settings from the drop-down menu.

When in the E-mail Accounts dialog box, click on the E-mail tab should it be not highlighted automatically. Click on the New button afterwards. When in the next window, click to pick the radio button beside Microsoft Exchange, POP3, IMAP, or HTTP and press another button. Point to below and then click the button beside Manually configure server settings or additional server types. Hit Close to proceed. In the next window, click to pick Internet E-mail and press Next.

When in the next window, type your name and Gmail address in the relevant fields under User Information. Under Server Information, click on the drop-down arrow close to Account Type and choose IMAP. For incoming and outgoing mail servers, type ‘’ and ‘’ (without quotes and as is) in the respective fields.

Under Logon Information, type your user name (it can your Gmail address) and password inside the relevant fields. Check the Remember password box to save lots of yourself from entering password over and over each time you login for your Gmail account in Microsoft Outlook. Do not check the Require logon using Secure Password Authentication (SPA) box. Hit the greater Settings button.

Click the Outgoing Server tab and check the My outgoing server (SMTP) requires authentication. Also click to pick Use same settings as my incoming mail server. Highlight the Advanced tab, type ‘993’ within the Incoming server (IMAP) field and ‘587’ in the Outgoing server (SMTP) field. Click to choose SSL from your drop-down arrow next to Utilize the following kind of encrypted connection below the incoming servers.

Select TLS through the Make use of the following type of encrypted connection option beneath the Outgoing server (SMTP). To avoid facing a server timeout error when sending/receiving emails, adjust the Server Timeouts to maximum. To do this, you can slide the slider for the right hand side. You can also check the box Leave a copy of message on server to let your messages remain presented on the Gmail server. It will allow you to access all your emails from your webmail account from all over the world.

When done, hit the OK button to exit this window. You are going to come back to the previous window showing all your information that you just filled in. hit the gmail email server to evaluate your email account settings. If all the settings are correct and also the connection goes successful, you will observe this message Congratulations! All settings completed successfully. Click close to continue. Hit the Close button as instructed and close and reopen Microsoft Outlook to save the alterations.

Select your Gmail account and you will definitely visit a new combination of different folders like Inbox, Drafts, and Spam etc. Selecting your Gmail account only occurs when your multiple accounts set up within your Outlook. If Gmail will be the only account you have in Microsoft Outlook, you will need not make the selection. Hit the Send/Receive button to start out downloading the emails to your Gmail Inbox.

Additional Info:

In case you are a non-US resident (I mean in the event you are part of a few other country however, not for the US), you might have to use ‘’ for your incoming mail server and ‘’ for the outgoing mail server.

You can sync Gmail with Microsoft Outlook using POP server also. However, this will be noted that POP server offers just one-way sync for the emails and other features etc. It indicates the changes you will make in your mxbhwk Outlook is not going to reflect inside your web-based Gmail account. On the other hand, IMAP offers two-way sync for Gmail account. Thus IMAP is preferred over POP.

Should you not choose the Leave a duplicate of message on server option, all your google mail smtp will be downloaded in your Microsoft Outlook and will not be available on the webmail account. Suppose some day you happen to be out of your computer and you need to access your emails from an outside public computer (with internet connection), you are going to be unable to see any new emails as they have been downloaded to your Microsoft Outlook on your desktop computer.

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